Open today 10 a.m. – 6 p.m.
Please arrive at least 30 minutes before close.
About the Role
The Volunteer Coordinator & Event Staff member recruits, coordinates, and supports volunteers across
Wellfield Botanic Gardens. This position works collaboratively with the management team and department
leaders to build a positive volunteer experience, support organizational needs, and advance the mission
and purpose of Wellfield Botanic Gardens.
In addition to volunteer coordination, this position assists with supporting private rentals and Wellfield-led
events, including site tours, event preparation, execution, and teardown.
Duties and Responsibilities
Essential Duties for the Volunteer and Event Coordinator include:
Volunteer Coordination
Recruit, onboard, train, and retain volunteers, and serve as their main point of contact.
Keep volunteer records, schedules, and hours accurate in the appropriate systems.
Work with department leaders to set assignments, spot coverage gaps, and fill them.
Communicate opportunities, expectations, and updates promptly and professionally.
Support volunteer involvement in events, public programs, and garden operations.
Event Staffing and Support
Support private rentals, weddings, corporate events, and Wellfield-led events.
Help with client-to-staff communication.
Handle setup and teardown: signage, tables and chairs, equipment, cleaning, trash, and securing spaces.
Manage event transitions (ceremony to reception) and venue equipment such as lighting, shades, and glass nano panels.
Stay flexible for evenings, weekends, holidays, and peak periods.
Requirements
Maintain an excellent attendance record and communicate scheduling needs in a timely manner.
Ability to work safely and recognize potentially dangerous situations.
Ability to do occasional heavy lifting (up to 50 lbs.), 30 lbs. regularly.
Clear English speaking and writing ability, with the ability to communicate effectively. Bilingual Spanish speaking and writing is preferred.
Willingness to work occasional extended hours and holidays based on volunteer and event needs.
Skills
Self-motivated and able to work effectively with limited day-to-day supervision. Outstanding
communication, organizational, interpersonal, and relationship-building skills. Ability to recruit, engage,
and motivate volunteers from a variety of backgrounds and experience levels. Ability to manage multiple
priorities, maintain accurate records, and coordinate schedules effectively. Proficiency in the Google
Workspace platform; willingness to learn CRM and volunteer management software. Willingness to learn
Wellfield's event procedures, venue equipment, and operational practices. Ability to maintain a flexible
work schedule that includes occasional evenings, weekends, holidays, and special events.